Admin Support for Enrichment Providers

How Enrichment Providers Can Focus on Teaching, Not Admin

Uke can do it!

You probably didn’t start teaching enrichment classes because you enjoy managing registrations, chasing payments, or answering parent emails late at night. Most instructors get into this work because they’re good at it—explaining ideas clearly, keeping students engaged, and building programs that kids actually look forward to. But over time, the teaching becomes only part of the job. Running a program also means handling enrollment, coordinating with schools, processing payments, managing waitlists, and staying on top of constant communication with families. None of these tasks are especially complicated on their own, but together they take up a significant amount of time and energy.

That’s where many small providers get stretched. Delivering a strong program is one skillset. Running the operation around it is another. Electivity focuses on that operational side.

What Electivity Handles

School Partnerships and Program Placement

Schools don’t always come in with a fully defined request. Often, they’re looking for something that fits a broader need—more hands-on learning, more creative options, or a different type of enrichment. Electivity works with both sides to shape existing programs, so they fit the school context, and ensures there’s alignment before a class ever begins.

Enrollment and Registration

Parents sign up, join waitlists, and manage their registrations through our platform. There’s no need to track forms across email threads or multiple systems.

Payments and Refunds

Electivity handles transactions directly with families, including any refunds or adjustments. Providers invoice Electivity rather than managing individual payments.

Family Communication

Day-to-day questions from parents—what to bring, schedule changes, early pickups—are handled by us. Providers are looped in only when necessary, instead of fielding a constant stream of messages.

Marketing and Visibility

Most instructors don't have time to design flyers, write program descriptions, or figure out where to post them. We manage most of that, including:

• Program listings on our site so schools can browse and discover you

• E-flyers distributed directly to parent communities

• Physical flyers for school and community events

• Social media content built from your class photos

• Long-form features and blog content that spotlight what you do

Rostering and Ongoing Coordination

Attendance, rosters, session updates, makeup communications—it all runs through us.

What This Changes for Providers

When the operational work is handled elsewhere, the structure of the job shifts. Time that would have gone into admin can instead go into improving the program—refining lesson plans, testing new ideas, or building more advanced levels for returning students. It also makes it easier to stay current in your field, which ultimately shows up in the classroom.

For many providers, the difference isn’t just convenience. It’s whether the work remains sustainable as their programs grow.

Is This You?

If you're currently juggling both sides—delivering great programs and managing everything around them—and the admin is starting to take over, it might be worth having a conversation. We work with providers and small enrichment businesses across the San Francisco Bay Area and beyond. If what you do is high-quality and kid-focused, we can help you reach more schools without burning out doing it.

👉 Interested in partnering with Electivity? Get in touch here.

Electivity helps schools to curate and administer community-centered enrichment programs across STEM, robotics, arts, cooking, music, and more—partnering with local providers who love what they do. We handle the operations, so they can focus on the kids.

Building the team, one practice at a time.